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Operations – Vehicle Unit – Safety Guidelines and Instructions

Pursuant to the Technion Bylaws, the Vehicle Department is entrusted with these fields which are in its power and under its responsibility:

  1. Guidelines for drivers of a Technion vehicle with respect to vehicle maintenance, travel procedures, and safety procedures.
  2. Maintaining contact with foreign entities in the traffic field.
  3. Supervising services carried out at external workshops.
  4. Ongoing administrative and professional liability over the fleet of vehicles in the greater Technion area.
  5. Carrying out basic and routine services – in accordance with the unit manager’s discretion.
  6. Responsibility for the purchase and sale of vehicles at the Technion – subject to the management’s decisions and financial as well as safety considerations.

In accordance with the traffic laws, the vehicle department is charged with all the actions necessary to guarantee safety upon operating organizational vehicles: 

  1. Supervising the fulfillment of the provisions and Regulations of the Traffic Ordinance by the drivers employed by the organization and/or those driving its vehicles.
  2. Supervising the operability of vehicles owned by the organization and/or operated by it at all times and that they comply with all the provisions in the Traffic laws. 
  3. Supervising the health conditions of the drivers and verifying that they satisfy the requirements in the Traffic laws. 
  4. Submitting recommendations to the organization’s management regarding safety and qualifications of drivers and driving. 
  5. Supervising the fulfillment of the provisions in all laws concerning the safety of all users of the roads within the confines of the Technion. 

Operations – Vehicle Unit – Safety Guidelines and Instructions – Ministry of Transportation Directives – Safety Arrangements upon Operating Vehicles pursuant to the Traffic Regulations

Ministry of Transportation Directives – Safety Arrangements upon Operating Vehicles pursuant to the Traffic Regulations

1) To supervise that the drivers employed by the enterprise or driving its vehicle shall comply with the provisions in the Traffic Ordinance and Regulations enacted by virtue thereof (hereunder – the Traffic Laws);

(2) To supervise that the enterprise’s vehicle or that operated by it shall at all times be in proper working condition and that it complies with the provisions in the Traffic laws;

(3) To supervise the provisions in the law relating to the safety of passersby and the proper working condition of a vehicle within the confines of the enterprise;

(4) To supervise the fact that the drivers’ health conditions as stated in paragraph (1) correlates with the requirements in the Traffic laws;

(5) To debrief the drivers as stated in paragraph (1) regarding driving, loading, unloading, servicing the vehicle and Traffic laws;

(6) To recommend to the owner of the enterprise matters concerning the qualifications and training of drivers at the enterprise and the administration of safety regulations at the enterprise and the safety of drivers and of the vehicle;

(7) To file reports to the enterprise owner concerning its functions under this Regulation;

(8) To keep index cards and records with respect to a vehicle and drivers based on the details instructed by the Authority.

(9) Without derogating from Regulation 585A, to supervise the fact that the driver of the enterprise’s vehicle driving license is valid and matches the type of vehicle that he is driving as follows:

 (a) With respect to a driver employed in the position of a driver – during his entire employment period;

(b) With respect to a driver other than in paragraph (a) – upon him first receiving the vehicle to his possession;

(12) To verify that professional training sessions are conducted pursuant to Regulation 587B(h) and to give notice that they were conducted to the Authority;

(13) To supervise the fact that the vehicle is only repaired at a workshop that is licensed pursuant to Section 127 of the Licensing Services and Professions in the Vehicle Industry Law, 5776 -2016, relating to actions requiring servicing at a workshop in accordance with Section 128 to the said Law;

(14) To carry out and verify the existence of documents that are required with respect to each one of them, all as detailed in the form suitable to the type of vehicle as outlined in Part C of the Thirteenth Schedule and to complete it and this after an operability test was conducted by the safety office or by the workshop as detailed in paragraph (13)

(15) To perform systems operability tests on a vehicle other than that detailed in paragraph (14) and to verify the existence of its documents, and to complete the form suitable to the type of vehicle as outlined in Part C of the Thirteenth Schedule, and this within these time frames:

(a) With respect to a vehicle, except a leased or rented vehicle, in the transportation office’s premises as defined in Regulation 579, holding a license to prove vehicle renting services – once every six months;

(b) With respect to a leased or rented vehicle, in the transportation office’s premises, as defined in Regulation 579, holding a license to prove vehicle renting services – once every three years;

(c) Notwithstanding the provisions in sub-paragraphs (a) and (b), with respect to a vehicle that is older than three years – once every three months;

(17) To document the execution of the recommendations relating to safety matters remitted to the enterprise owner pursuant to Regulations 587 and 587A1 and to report to the Authority if they are not executed;

(18) To conduct an internal investigation at the enterprise with respect to roadway accidents and lessons learned in cases in which damage was caused to vehicles or to a person and to keep track of the implementation thereof; however such an internal investigation shall not be conducted of an accident in which damage was caused to the person unless the safety office contacted, in writing, The Investigations Commissioner at the Israel Police with a request to conduct such an investigation and the Commissioner approved in writing that it be conducted; no response by the Commissioner within 21 days

of the date the police received the request shall be considered approval on his behalf to conduct the investigation;

(19) To prepare individual safety procedure provisions for the vehicles’ activity at the enterprise;

(20) To act in accordance with the Authority’s guidelines and its directives and to fulfill its position pursuant to the law.

(21) To report to the enterprise owner, once a quarter, a concentrated report of the information in his possession pursuant to this part of the Regulations, including drivers and vehicles at the enterprise.

 

Operations – Vehicle Unit – Safety Guidelines and Instructions – Ministry of Transportation Directives – Vehicle Safety Officer’s Powers

Ministry of Transportation Directives – Vehicle Safety Officer’s Powers

(a) The safety officer may prohibit the use of a vehicle owned by the enterprise or within its control or stipulate the use thereof upon bringing it to code and to a situation that shall not hurt, in his opinion, the safety of the traffic, provided that he is convinced that the vehicle satisfies the provisions in Regulation 308(a).

(b) a copy of the notice prohibiting such use as stated in sub-regulation (a) shall be sent that same day by the safety office to the licensing authority.

  1. Reporting a change and notice of a violation

(a) The safety officer shall notify the enterprise owner in writing of any defect found in the enterprise’s vehicle or a vehicle within its control likely to endanger the traffic and of any defect in the drivers’ work and their behavior on the road and of any impairment of the good health of the drivers.

(b) If the safety officer finds, after checking the tachograph discs in a vehicle operated at the enterprise, that the enterprise driver violated the provisions in Regulation 168, he shall notify the enterprise owner in writing thereof and shall recommend the most suitable manner to prevent such a violation in the future.

(c) If the safety officer finds that the enterprise driver violates the provisions in Regulation 168 in two audits, he shall notify the Authority thereof and shall attach to his notice the notices remitted to the enterprise owner regarding the matter.

(d) The safety officer shall report to the Authority every roadway accident in which a person was killed and in which a vehicle was involved under his supervision within 24 hours of the accident happening.

587A. Repairs pursuant to Notices

Whereupon the safety officer notifies the enterprise owner of defects in a vehicle as stated in Regulation 587, the enterprise owner must make all the repairs detailed in the safety officer’s notice, unless the enterprise owner, within two days, brought the vehicle, with respect to which the safety officer’s notice was given, before the Licensing Authority to test it and it found that the vehicle was operable and is roadworthy in accordance with Regulation 273.

 587A1. Notice pertaining to a defect in the vehicle’s safety system

(a) Whereupon the safety officer notified the enterprise owner in writing that there is a safety defect in one of the vehicle’s safety systems, he shall attach to his notice a recommendation regarding the best way to handle the defect.

(b) If the safety officer was of the opinion that the safety defect that he found in one of the safety systems in a vehicle endangers safety, he shall prohibit the use of the vehicle due to such a defect, shall recommend to the enterprise owner in writing not to use the vehicle and shall have the enterprise owner sign off on his aforementioned recommendation.

(c) If the enterprise owner refused to sign the safety officer’s recommendation as stated in sub-regulation (b), the safety office shall notify the Authority thereof in writing.

587B. The Enterprise Owner’s Obligations

(a) The enterprise owner shall bring to the attention of the employees the appointment of a safety officer at the enterprise and his functions.

(b) The enterprise owner shall provide the safety officer with all the means necessary to fulfill his functions and shall allow him to fulfill his functions satisfactorily pursuant to the provisions in the law.

(c) The enterprise owner shall not permit a driver who the safety officer informed him in writing that his driving license is invalid or that his licensing ranking is unsuitable for the type of vehicle operated at the enterprise, to drive an enterprise vehicle.

(d) The enterprise owner shall update the safety officer of a new person whose job description at the enterprise consists mostly of driving or whose job description at the enterprise necessitates him driving for most of his working hours, that he intends on employing at the enterprise, and shall receive his opinion regarding him being suitable to drive the vehicle at the enterprise, before employing him as stated above.

(e) The enterprise owner shall not permit driving an enterprise vehicle with respect to which the safety officer notified him in writing that there is a safety defect in the vehicle endangering the safety thereof as stated in Regulation 587A1(b) that has yet to be repaired.

(f) The enterprise owner shall guarantee that the repairs to the safety systems of vehicles at the enterprise are carried out at a workshop as stated in Regulation 585(a)(13).

(g) The enterprise owner shall guarantee the drivers activity in accordance with Regulation 168 with respect to the hours of driving and rest of drivers at the enterprise.

(h) The enterprise owner shall prepare, once a year, an annual professional training program for the drivers at the enterprise, according to a list of topics and all as determined by the Authority and in the manner it approved; the program shall include professional training for a person whose job description at the enterprise consists mostly of driving or whose job description at the enterprise necessitates him driving for most of his working hours – at least twice a year, whereby one of them shall be held before the winter and one before the summer, and for a driver who does not fit the brief – at least once a year; the duration of each training session shall not be less than three hours and shall be documented in the training file and in the driver’s file;

(i) The enterprise owner shall implement the provisions in the safety of vehicles at the enterprise procedure as prepared by the safety office as stated in Regulation 585(a)(19).

(j) Whereupon the safety officer notifies the enterprise owner of the driver’s impaired health, the enterprise owner shall also report this to the Authority, immediately upon receiving such a notice; if the enterprise owner fails to report to the Authority an impairment in the driver’s health, within seven days of receiving the notice, the safety officer himself shall report this to the Authority and to an authorized doctor as stated in Regulation 193(b).

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